Information for Authors

Author's Tools

IEEE Tools for Authors offers a reference validation tool to check format and completeness of references It also offers a tool to check graphics. Use of these tools simplify the copy-editing process which in turn reflects into a faster time-to-publication. Detailed instructions on how to prepare multimedia files are also found on this webpage. IEEE also offers professional editing services to refine the use of English in the manuscripts. Use of this service is not linked to the submission process.

ORCID

All IEEE journals require an Open Researcher and Contributor ID (ORCID) for all authors. ORCID is a persistent unique identifier for researchers and functions similarly to an article’s Digital Object Identifier (DOI). ORCIDs enable accurate attribution and improved discoverability of an author’s published work. The author will need a registered ORCID in order to submit a manuscript or review a proof in an IEEE journal. Researchers can sign up for an ORCID for free via an easy registration process on orcid.org

Learn more at http://orcid.org/content/about-orcid or in a video at https://vimeo.com/97150912.

Authors who do not have an ORCID in their ScholarOne user account will be prompted to provide one during submission.

Associate Editors and their area of expertise

Authors are encouraged to suggest an Associate Editor to handle the review process that best identifies the topic of their paper. The Editor in Chief will consider this suggestion, however, he/she reserves the option to use other AEs based on their loads. Associate editors and their area of expertise

Suggesting reviewers

The ScholarOne Manuscripts Portal offers authors opportunities to suggest potential reviewers for their manuscript.

Guide to the Review Process

Following IEEE requirements, a minimum of two reviewers are assigned to each paper. At the time of making a recommendation, the Associate Editor (AE) submits to the Editor-in-Chief (EIC) the reviewers comments and her/his decision. The outcome of the review process falls within three categories: ACCEPT, MINOR REVISIONS, REJECT. In the case the paper is accepted with minor revisions, authors will have up to one week to return the revised manuscript. Manuscripts that are returned beyond this cut off date will receive a new submission date. The AE checks the final version of the paper and makes final recommendation to the EIC or they may have it reviewed again. Accepted papers are sent to IEEE Production who will process the paper within 10 days. At the end of this process, the article receives a Digital Object Identifier and is posted on the Xplore Homepage under “Forthcoming Publications”. Appeals must be directed to the EIC, in the form of a letter that clearly explains the rationale for the appeal. The submitted documentation should also include a copy of the rejection letter and of the reviews. 
The IEEE appeal process calls for the establishment of an independent group of evaluators that will review the author's rebuttal, the decision of the AE and the reviewers comments. The process takes on average 6-8 weeks. Once the EIC has reached a decision, it will be communicated to the authors by email.

Principles of Scholarly Publishing

Publishing within IEEE is governed by Principles of Scholarly publishing developed in 2007 and found at http://www.ieee.org/web/publications/rights/PublishingPrinciples.html

Submission Instructions

Author submissions are done through ScholarOne Manuscripts. If you currently have a login and password for IEEE Photonics Technology Letters, IEEE Journal of Quantum Electronics, IEEE Journal of Selected Topics in Quantum Electronics, IEEE/OSA Journal of Light Wave Technology, or IEEE Journal of Display Technologies, they will also work on the IEEE Photonics Journal ScholarOne Manuscripts site.

ScholarOne Manuscripts

Manuscripts are submitted in *PDF or in Microsoft Word form (1 column and 2 column) for review, and in, LaTex for later processing by IEEE publications. A template is available to guide authors in the preparation of the manuscript and in estimating total number of pages.

Submissions are revised by the Editorial Office for completeness and language proficiency. Submissions that are deficient will be sent back to the authors.

Upon submission, authors select a set of keywords which identify the topics of their paper. In turn, the list guides the Editorial Office on the selection of the Associate Editor who will handle the review process. Authors have ALSO the opportunity to suggest an Associate Editor in the ScholarOne Manuscripts tool. Authors can track the status of their submission at any time through ScholarOne Manuscripts.

Supplemental material

Authors are required to submit one piece of art work or identify a figure in the paper that best describes the results of their work. This ‘graphic abstract’ identifies the paper and is used in the paper’s cover page upon publication.

Authors can submit supplemental multimedia files such as animation, movies, data sets, sound files, and other forms of enhanced, multi-media content. Supplemental material also includes authors’ biographies, as well as a separate list of conference papers and/or other accepted papers related to the present manuscript. This optional information is required once the paper has been accepted.

Manuscript Preparation

Papers are published in a single column. A page in the IEEE Photonics journal is 8”x11”, with 1.1’ top, bottom, right and left margins. Font is Helvetica Type, sans serif. Strict adherence to the template is not required for final publication. However, all submissions must be in a single column and double column format. The template is used to estimate the manuscript length. Authors are encouraged to use high quality color graphics. In particular, the journal uses a ‘graphic abstract’ as the cover page. The graphic abstract is either an artist rendition of the paper’s findings or a figure within the paper.

Author Digital Tools

Multimedia – and other supplemental materials

Upon acceptance of the manuscript authors are encouraged to submit supplemental material in the form of:

  1. multimedia files - these will be linked to the paper and identified as such.
  2. other supplemental materials including: paper figures in ppt format; a related ppt conference presentation with its citation. 
  3. Authors biographies

 


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