Information for Authors
Starting July 2021, papers are published in the IEEE two-column format. A template is available to guide Authors in the preparation of the manuscript and in estimating the total number of pages. Click here for PJ Template.
Manuscripts are submitted in *PDF or in Microsoft Word form for review, and in LaTex for later processing by IEEE publications. Authors can submit supplemental multimedia files, such as animation, movies, data sets, sound files, and other forms of enhanced, multi-media content. Authors are encouraged to use high-quality color graphics. In addition, Authors can store their data in IEEE DataPort https://ieee-dataport.org.
The Journal uses a ‘Graphic Abstract’ as the cover page, and Authors are required to submit one piece of artwork or identify a figure in the paper that best describes the results of their work.
IEEE Tools for Authors offers a reference validation tool to check the format and completeness of references. It also offers a tool to check graphics. The use of these tools simplifies the copy-editing process which in turn reflects into a faster time-to-publication.
English language editing services can help refine the language of your article and reduce the risk of rejection without review. IEEE Authors are eligible for discounts at several language editing services; visit IEEE Author Center to learn more. Please note these services are fee-based and do not guarantee acceptance.
All IEEE Journals require an Open Researcher and Contributor ID (ORCID) for all Authors. ORCID is a persistent unique identifier for researchers and functions similarly to an article’s Digital Object Identifier (DOI). ORCIDs enable accurate attribution and improved discoverability of an Author’s published work. Researchers can sign up for an ORCID for free via an easy registration process on orcid.org. Learn more at http://orcid.org/content/about-orcid or in a video at https://vimeo.com/97150912. Authors who do not have an ORCID in their ScholarOne user account will be prompted to provide one during submission.
Author submissions are done through ScholarOne Manuscripts. Click here ScholarOne Manuscripts.
The login and password for IEEE Photonics Technology Letters, IEEE Journal of Quantum Electronics, IEEE Journal of Selected Topics in Quantum Electronics, IEEE/OSA Journal of Light Wave Technology, or IEEE Journal of Display Technologies will also work on the IEEE Photonics Journal ScholarOne Manuscripts site.
Submissions are revised by the Editorial Office for completeness and language proficiency. Submissions that are deficient will be sent back to the Authors. Articles are screened for plagiarism before sending to review.
During the submission process, Authors select one of the 12 Technical Areas that best identifies the subject of their paper, and the manuscript is assigned to the corresponding Senior Editor (SE).
Authors are encouraged to suggest an Associate Editor (AE) to handle the review process. The Editor in Chief (EiC) will consider this suggestion, however, he/she reserves the option to use other AEs based on their loads. The file of the AE's names and their area of expertise is available in ScholarOne https://mc.manuscriptcentral.com/pj-ieee in the ‘Instructions and Forms’ tab.
Guide to the Review Process
The articles are peer-reviewed in accordance with the requirements set forth in the IEEE Publication Services and Products Board Operations Manual https://pspb.ieee.org/images/files/files/opsmanual.pdf.Each published article is reviewed by a minimum of two independent reviewers using a single-blind peer-review process, where the identities of the reviewers are not known to the authors, but the reviewers know the identities of the Authors. At the time of making a recommendation, the AE submits the Reviewers’ comments and her/his decision to the EiC.
The outcome of the review process falls within four categories: accept, minor revisions, major revision and reject. In the case that a paper is accepted with minor revisions, Authors have up to one week to return the revised manuscript. If the manuscript requires major revisions, the revised files are due within three weeks and are re-reviewed by the Reviewers. Manuscripts that are returned beyond these cut-off dates should be submitted again and receive a new submission date. Accepted papers are sent to IEEE Production who processes the manuscript within 10 days. At the end of this process, the article receives a Digital Object Identifier (DOI) and is posted on the Xplore Homepage under “Forthcoming Publications”.
Appeals must be directed to the EiC, in the form of a letter that clearly explains the rationale for the appeal. The submitted documentation should also include a copy of the rejection letter and of the reviews. The IEEE appeal process calls for the establishment of an independent group of evaluators that will review the Authors’ rebuttal, the decision of the AE, and the Reviewers comments. The process takes on average 6-8 weeks. Once the EiC has reached a decision, it will be communicated to the authors by email.
Publishing within IEEE is governed by Principles of Scholarly publishing developed in 2007 and found at:
IEEE Statement on the Appropriate use of Bibliometrics: